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Hi all,

I've had a message from the organiser. Seems nobody took up the offer to take part in this which is a bit of a shame. Late entries can be accepted however if anyone still wanted to take part.

If you were potentially interested and decided against it, please could you let me know what changed your mind so I can give the organisers some feedback and see if there's anything that could be done differently in future to encourage participation.

Maria

Hi all,

Firstly, apologies for the lack of published minutes in the recent past. This is mainly due to sensitive discussions that the board did not want to enter the public domain while discussions were in progress.

Secondly, here follows a summary of the discussion at the 2023 AGM / roundup of where we are. Please take the time to read through:

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Dear Members,

For those unable to attend the AGM, here is a summary of the proceedings and matters discussed:

Board members:
There were a number of board members stepping down at this AGM: Chris Yates, Martin Harrold, Lien Davies and Ainslie Bousfield. While Frieda Perry and Richard Gardiner have already attended some board meetings (and have now been formally voted in as board members), Andrew Bull has agreed to stand in as technical delegate for Lien Davies and David Rutherford has offered assistance with finances and treasury, we are in need of some additional help with the following whether as a fully-fledged board member or on a more informal basis, reporting to the board:

Company secretary
24hr coordination
Membership
Media/Marketing
Race organisation and entries
Race trophies

If you are interested in assisting with any of these roles, please do speak to the board.

Finances:
Thanks to having consistently good grid sizes of 20+ cars, the sprint races have all made small surplus amounts, which goes some way to offsetting the modest loss made by the 24hr race. Our current account has approx. £17,000 and the savings account has £55,000, which may seem like healthy numbers, but are threatened by the BARC now requiring event fees up front some months before each event, which means the reserve needs to be accessed before race entries are received. Some thought will need to be given to moving the payment schedules for races forward in the year to ensure our cash flow is not adversely impacted.

Sprint and 24hr races:
We have 4 sprint races confirmed including the new venue of Lydden Hill. Dates have been communicated to the membership.
Regarding the 24hr race, we feel that BARC have not been overly diligent or proactive in finding series to fill the Saturday track time before our race. BARC have suggested that the cost of the 2024 24hr race is potentially going to be around £100,000, so if the Saturday remains unfilled, there is a threat that race entries per car might increase by up to £1,000.

The ideal solution of course would be for as many as possible 2CV race cars to enter the 24hr race. However, we understand there are challenges, not least finding mehanics and drivers for a full team, so we are looking into other ways to mitigate the costs to teams: for example inviting limited numbers of guest class cars from other championships, reaching out to other series to find takers for the Saturday track time, and reorganising the weekend schedule to lower our costs and/or make it more feasible to find takers for the rest of the weekend's time.

We have also begun to look into other race organisers such as the 750 Motor Club to see if we would be better served in terms of race dates (since we feel that BARC are, having already been given limited race dates by circuits, offering us a very small selection of events. This would be a big step and if agreed on would not be until the 2025 season.

Techical proposals:
TP1: Allow the removal of the redundant handbrake lever, cables, and gearbox mechanisms if not used. (Not Mandatory) - carried.

TP2: Allow the use of the Indicator holes in the front wings as alternative intake points for Brake Cooling ducts. No Protrusion forward of the hole is allowed.   Ducts, taking air from this point, for any purpose other than brake cooling are not permitted. - not carried.

TP3: Allow the use of 2 refuelling jugs per pit stop.  To be used consecutively, and in the same function manner design and type as existing regs. - carried.


As a club, we are exploring as many avenues as possible to keep 2CV racing as a thriving, cost effective series but there may be some challenges for the coming season. We ask for your understanding and that you do your part to making 2024 as smooth sailing and as succesful as possible and we look forward to seeing you in the new year.

[Our 33rd 2CV Racing Season Beckons]

Our 33rd 2CV Racing Season Beckons

At the imminent AGM and Dinner Dance we will be discussing the 2024 season and celebrating the successes of 2023.

To make all that happen takes many hours by the Board members and other willing volunteers. In the recent few years a wide variety of jobs have been shared between the members of the board and others. However, people's lives and priorities change and motorsport and the running of the club evolves and so we are looking for new board members to replace those wishing to step down, as well as helping hands to assist with the workload more informally.

If you feel you can offer support in some way please contact anyone from the board. We will give you our full support to work with us and share responsibilities to keep our club thriving.

The current board :
Chris Hall
Chris Yates
Maria Cooke
Ainslie Bousfield
Martin Harrold
Lien Davies
Matthew Hollis
Frieda Perry (co-opted)

Chris Yates, Ainslie, Lien and Martin are standing down at the AGM but all still retain their interest and affection for the Club and will be around to help the smooth transfer of responsibilities.

Dear Member of Classic 2CV Racing Club,

Notice is hereby given that the 2023 AGM and STGM will be held on 18th November at 3pm at the Westmead Hotel, Birmingham.

Resolutions, proxy forms and any technical regulations will follow later.

The old club BBQ is long since deceased. Before we go about getting a new one, please could we have some opinions on whether everyone would like to continue with doing a BBQ on a Saturday night of weekend meetings / isn't fussed either way / would prefer not to? We'd also be looking for volunteers to store/clean/transport the BBQ, and to help with purchase and cooking of food. Please give any feedback and your preferred choice in the poll.

2022 board meetings so far

Please see attached

Apologies for not posting minutes for a while!

If you don't like the current format, please come to the AGM and make your voice heard. The board can only make decisions based on the opinions that reach us.
Since as it stands the AGM will be able to be held in person this year, please do come and let us know how you'd like the races to be run.

Please find attached the minutes of the 2020 AGM and Sporting and Technical General Meeting.

Proxy voting forms attached here (limit of 4 attachments per post).

All members should have had the following email from Nick Roads to give formal notification of the AGM to be held over Zoom on 21st November at 14:30 (which would have been our 2020 Dinner Dance / AGM date). All documentation for the meeting is attached.

Dear Classic 2CV Racing Club member.

This email is being sent to all the members of The Classic 2CV Racing Club Ltd, the list of members is attached to this email.

I am writing this as a Director and on behalf of your Board.

The club racing season is now finished. We have been to 3 race meetings and held 4 x 20 minute sprints and 1 x 24 Hour race. For the 24 hour race we invited the Mini Grands and the Belgian 2CV club as guest classes. This year the Belgians could not attend but there was a Belgian specification 2CV hybrid car with an all UK crew for the 24 Hour race.

We had 21 different 2CV's and 84 drivers racing with the club in 2020.

It has obviously been a very difficult year with no easy way to make plans or decisions. We are delighted in the support we have had from the majority of members to support and back our determination to race and to have seen so many drivers, crew, supporters and friends at the meetings.

The AGM for the Company is to take place on the 21st November 2020 at 1430. Due to Covid-19 restrictions it will be held via Zoom and not in person. The same to apply for the Sporting and Technical meetings which will take place at 1500.

We are proposing to proceed with the meetings as follows:

Company AGM

The agenda for the AGM is attached.
You may nominate a proxy to vote for you at the meeting. See the attached for details.
A zoom link and the accounts will be sent to all members, or their proxies, by 8 pm on the evening before the AGM.

I am managing the Zoom signing in and the start of the meeting.

Technical and Sporting

The technical and sporting committee have recently met and recommended the proposals to be discussed at the STGM meeting as attached.
You may nominate a proxy to vote for you at the meeting. See the attached for details.

A zoom link and the accounts will be sent to all members, or their proxies, by 8 pm on the evening before the STGM.
Richard Hollis-Brown will chair that meeting.

PLEASE NOTE: You should setup a Zoom account ahead of the meeting in order to sign in. There are 2 different Zoom meetings taking place on the 21st.

On a personal note I would like to thank all the other members of the Board. It's been a pleasure to serve another 3 years as a Director for the club and do so with a great group of people. I advised the Board in March I would retire at the AGM.

I will still be racing in a Classic 2CV in 2021 and am confident that the Board will reach the best decisions for 2021 and beyond for its members and the Club.

Nick Roads

Other directors of the Club as of 31 October:

Chris Yates
Ainislie Bousfield
Alec Graham
Maria Cooke
Richard Hollis-Brown
Martin Harrold
Lien Davies

Apologies, I apparently missed uploading July's meeting minutes. July and September are attached. September's minutes have some information about how we're looking to hold some sort of AGM with the COVID-19 restrictions on gathering.

Please note: minutes are draft until approved at next board meeting.

See attached.

(Amazing how quickly a whole year's plans can change...!)

Maria